In today’s fast-paced legal landscape, time management is paramount for law firms striving for efficiency and client satisfaction. One crucial aspect often overlooked is the effective management of availability in scheduling tools like Calendly. Here at, we understand the challenges legal professionals face, which is why we’re here to share valuable insights and practical solutions to help you optimize your scheduling processes.

 The Challenge with Deadlines on Calendars

Have you ever encountered the frustration of all-day deadlines cluttering your calendar and interfering with your availability in scheduling tools? It’s a common pain point for many legal professionals. As we mark those important deadlines as all-day appointments, tools like Calendly may interpret them as busy, affecting your ability to schedule appointments effectively.

But fear not! There’s a simple yet effective solution: creating a separate calendar specifically for deadlines. By segregating your deadlines from your regular appointments, you can prevent them from interfering with your availability in scheduling tools. This approach ensures that your scheduling tool accurately reflects your true availability, leading to smoother appointment scheduling processes.

Here’s how you can create a separate deadline calendar in Clio Manage:

  1. Go to Calendar.
  2. Click More and select Add new calendar.
  3. Name the calendar.
  4. Optional: Click Add Calendar Share to share the calendar with other firm users or groups of users. Learn more about sharing calendars here.
  5. Click Save New Calendar.

Creating a separate deadline calendar offers several benefits:

  1. Improved Visibility: Your deadlines are now clearly separated from your regular appointments, making them easier to identify at a glance.
  2. Enhanced Organization: With a dedicated calendar for deadlines, you can better prioritize tasks and manage your workload effectively.
  3. Streamlined Scheduling: By ensuring that scheduling tools like Calendly accurately reflect your availability, you minimize scheduling conflicts and provide a better experience for your clients.

What’s great about this approach is its flexibility and ease of use. Whether you’re using Google Calendar, Outlook, or any other scheduling tool, creating a separate deadline calendar is a straightforward solution that can significantly improve your workflow.

Effectively managing availability in scheduling tools like Calendly is crucial for law firms looking to streamline their operations and deliver exceptional client service. By implementing the insights and solutions shared today, you can optimize your scheduling processes, minimize conflicts, and focus on what you do best: practicing law. Ready to take your scheduling to the next level? Contact today and let us help you unlock your firm’s full potential!